Bookings
 
ROOM RESERVATION PROCEDURES
 FORMS
»

Room reservation forms are available and can be Downloaded.and filled on your computer. There are separate forms for Season and Off-Season bookings. All forms are in PDF format. The download contains an additional sheet for more names and detailed instructions.

 
·
N.B. Please note that the form cannot be submitted online. It is best to download the forms before filling them:  Either (a) right-click on the link and select “Download file”, or (b) open the document and in the top right corner click on “Download Original”.
·
Once downloaded, the form may be filled and saved on your computer or saved as a blank form for future use.
»
Fax copy of the required form can also be obtained by calling The Club.
»
All forms after completion either on your computer or by hand must be signed by the Member and then submitted to the Club office, either by mail/courier or fax to 02168 260047. Alternatively a scan of the signed form can be e-mailed to bookings@clubmahabaleshwar.net
»
Room reservation requests for both season and off-season can only be made only by members. No enquiries as to room availability or other information will be entertained from non-members.
 OFF SEASON RESERVATIONS
»

Room Reservation Forms For Off-Season may be faxed or sent as a signed hard copy to the Club Office at any time.

»
If a room reservation request is initially sent by E-mail, it must be followed by a signed hard copy / fax within 24 hours. Alternatively a scan of the signed form can be e-mailed to bookings@clubmahabaleshwar.net. Confirmations will not be issued against email requests.
 SEASON RESERVATIONS
»
Room Reservation Forms For Season Periods (Summer, Diwali and Christmas) must be sent as a signed hard copy to reach the Club office before the last date specified in the Season announcement circular sent to all members prior to the commencement of the season.
»

Hard Copies of the forms, signed and complete in all respects must be addressed to:

Secretary
The Club Mahabaleshwar
District Satara, Mahabaleshwar 412 806

and sent by post/courier
»
All reservation requests by fax or email will be disregarded for season allotments.
»
Allotments in Season are made strictly according to prescribed guidelines and a priority list drawn up by the Room Allotment Sub Committee. Members applying in Season are advised to read the Season Allotment Page for more information and observe the procedure specified in the Season Circular.
 CANCELLATIONS
»

All cancellations must be communicated to the Club office by hard copy, email or fax. Telephonic cancellations will be disregarded. There is no separate form for cancellations.

»
All cancellations, for the full or part of the period booked, or for fewer rooms/persons than booked, attract applicable Cancellation Charges.

 RULES OF CONDUCT, TERMS AND CONDITIONS
1

GENERAL

 
a.
Members and temporary member are required to familiarize themselves with the Club's Rules and Bye-laws, including in particular the Rules of Conduct, before checking in.
b.
The Secretary of the Club is fully authorised to implement and enforce all Rules & Bye-laws, and may suspend or withdraw all services and facilities to members or temporary members who do not follow his directions in this regard.
c.
Members are responsible for the conduct of their temporary members.
d.
Submission of the forms is deemed acceptance of the Terms and Conditions regarding room allotments.
e.
Reservations once confirmed are not transferrable.
f.
Conduct. Members and temporary members must abide by the Rules of Conduct including the Dress Code, meal timings, etc.
2
FULL PARTICULARS ON FORMS
 
Forms must be complete in all requests, including names of all Temporary Members, their relationship to the member making the request, ages, meal preferences, the first and last meals at the Club, and contact information.
3
PERSONAL ATTENDANTS, SERVANTS AND DRIVERS
 
a.
If you plan to bring a personal attendant or servant, please indicate so on the form. If this is not mentioned, they may not be accommodated.
b.
There is limited accommodation for drivers on a first-come-first-served basis.
c.
The Club does not provide meal services for servants or drivers. Arrangements must be made for their food to be brought from one of the hotels in the market. The Club staff will assist you on this.
4
PETS
 
a.
Members with Pet dogs and cats are accommodated only in D-block. Note that veterinarian services are not readily available in Mahabaleshwar, and the forests of the region have an abundance of wildlife, some dangerous. You are responsible for the safety of your pets.
b.
Please carry any special requirements your pet needs: medications, special foods, accessories and attire, etc.
c.
If you are bringing a pet, this must be clearly mentioned in the form. At present, the Club provides basic meals for dogs and cats (milk, bread, rice, vegetables, chicken meat or mutton).
d.
Members are responsible for all and any damage done to Club property by their pets. These charges will be assessed and billed and must be paid without protest before check-out.
e.
On the main golf course, pets must be kept on a leash/lead to avoid inconvenience to walkers and golfers.
5
CHECK IN AND CHECK OUT.
 
The check-in time is 1200 hrs. The check-out time is 0900 hrs. If the room/s is/are not vacated at check-out (keys must be handed over to the Club Staff at the check out desk), the Secretary or, in his absence, any official of The Club, in the presence of two other club employees, is entitled to open the room, remove any possessions or belongings therein and store them for a reasonable period until they are claimed by the member.
6
CLEARANCE OF BILLS
 
a.
All bills must be cleared at check-out before departure.
b.
Payment may be made by credit / debit cards (Visa and MasterCard only), cash or cheque drawn on a Mumbai bank. Note that all credit card payments, other than those by an ICICI Bank card, are subject to a surcharge as levied by the service provider.
c.
Tariff. The Club Tariff includes full board and stay, and includes extras (morning/evening tea/coffee, daily newspapers, etc). Sundries consumed, such as soft drinks, bottled water, snacks, etc. are charged at actual cost and are included in the bill to be cleared at the time of check-out. The Club Tariff is subject to change without notice.
d.
Temporary Membership Charges. The Tariff Page has information on Temporary Membership charges.

• Members are responsible for the dues incurred by of temporary members introduced by them, remaining unpaid.
• For Temporary Members not accompanied by members, the applicable charges must be paid in full, for all days of stay, before    arrival. Deposits may be made by cheque or cash in any branch of ICICI bank (see temporary member payments by bank deposit,    below).
• For Temporary Members, whether accompanied by members or not, the temporary members charges must be deposited in full    either in advance at an ICICI Bank, or, at the Club office at the time of check-in.
e.
Advance payments by depositing the cheque in a branch of the ICICI bank
 
  • Payments in full may be made by cash or cheque deposited at any branch of the ICICI Bank. Deposit slips are available at the Club Office and are invariably sent by the Club Office along with confirmation of reservation for Temporary Members. Additional deposit slips may be requested from the Club Office.

  • Counterfoils/receipts of amounts deposited at ICICI Bank must be faxed to the Club in advance and the originals must be submitted to the Club upon check-out. If this is not done, no credit will be given and the full bill amount will be required to be paid at the time of check-out; a refund cheque will be issued after the advance deposit receipts/counterfoils are received by the Club office and subject to bank confirmation of realisation of a cheque deposited prior to arrival at the Club.


DOWNLOAD FORMS
 

All forms are in PDF format and are available for download as PDFs.

»
Room reservation forms are available and can be Downloaded and filled on your computer. There are separate forms for Season and Off-Season bookings. All forms are in PDF format. The download contains an additional sheet for more names and detailed instructions.
»
N.B. Please note that the form cannot be submitted online. It is best to download the forms before filling them:  Either (a) right-click on the link and select “Download file”, or (b) open the document and in the top right corner click on “Download Original”.
»
Once downloaded, the form may be filled and saved on your computer or saved as a blank form for future use.
 
  • Off Season Room Reservation Form
 
  • Season Room Reservation Form
 
  • Rules of Conduct & Dress Code